Philadelphia University + Thomas Jefferson University

Requirements for Accepted Students - College of Biomedical Sciences

PhD Biomedical Sciences Candidates

Congratulations on your acceptance to Jefferson!

Please review the requirements and information listed below before you start your classes. Failure to complete the prerequisite requirements will result in denied access to Blackboard/Banner on the first day of class. If you have any questions about completing these requirements, please contact the Admissions Office at 215-503-4400.

Please use the following information as a checklist to keep track of your requirements as you complete them. We’ve arranged the following tasks by when they require completion in order to ensure you get everything completed on time.

You need to:

Have questions about the pre-matriculation process and becoming a new student? Learn more by watching our webinar for PhD students entering in 2017.

CONFIRM YOUR ENROLLMENT

Due Date:  Listed on acceptance letter

To confirm your enrollment please follow the steps outlined below.

You will receive 2 emails from TJU.Admissions@jefferson.edu within 24 hours of your acceptance.  The first will contain your Banner ID and log-in instructions.  The second will be your PIN. 

  • Select the link: Confirm Your Enrollment and follow the instructions
  • Part of confirming your enrollment is ensuring the University has the necessary information for you to receive Financial Aid, complete the pre-matriculation process and receive your campus key which is needed to access campus technology.  If you are missing this information, please click on the “Submit Your Missing Information” link and follow the instructions.
  • If you do not have a Social Security number, please contact the Admissions Office at 215-503-4400.

If you are interested in a Summer Rotation, please contact the Office of Admissions for more information.

SUBMIT MEDICAL RECORDS

Due Date:  4 weeks before classes start

Begin this process early since it may take up to 8 weeks to complete.

If you do not comply you will not have access to Blackboard/Banner on the first day of class.

Forms can be found here at the University Health Services (UHS) website.

PhD students will fill out the Category III Form

  • Enroll with American DataBank (ADB), a company contracted by University Health Services, for a $30 annual subscription fee.
  • Upload the completed health records into the American DataBank (ADB) Complio System. The required health forms may also be accessed through this website.

All Jefferson students are expected to use their Jefferson email account when enrolling in ADB. After that:

  • ADB and UHS will review the forms and students will see communications such as correspondence regarding outstanding or insufficient requirements.
    It’s the student’s responsibility to verify that the forms have been reviewed and approved.
  • If the forms have been accepted and are considered complete, the ADB Complio System reads “School Approved.”

Questions may be addressed by phone to UHS at (215) 955-6835 or by email to JeffUHS@jefferson.edu.

If you are a current Jefferson Employee, you must visit UHS and update your records.

SUBMIT PROOF OF HEALTH INSURANCE

Due Date:  4 weeks before classes start

  • All matriculated students must maintain health insurance (Dental insurance is optional).
  • JCBS PhD candidates receive personal health insurance as part of their fellowship package. 
  • Learn more about health and dental insurance.
  • Incoming students will receive an email indicating when they can either waive or sign up for health insurance. We expect this email to be sent out by mid-July.
  • For additional questions, contact Mary Hom at mary.hom@jefferson.edu or 215-503-0151

UPDATE YOUR CONTACT INFORMATION

Due Date:  4 weeks after acceptance

It’s important all students review and update their HOME and LOCAL ADDRESSES, as well as EMERGENCY CONTACT information on a regular basis.

To do so, log on to Banner Web and click on the Personal Information link.

REGISTER FOR CLASSES

Students should contact their academic advisor/program director for registration information

  • For information on how to register online, click here.

ATTEND ORIENTATION

You’ll receive registration information for Orientation approximately one month prior to your scheduled date.

Attendance is mandatory, so don’t forget to register!

SUBMIT FINAL TRANSCRIPTS

At the completion of all outstanding coursework, have an official transcript mailed to:

JCBS Office of Admissions 
1020 Locust St., Room M46
Philadelphia, PA 19107

INTERNATIONAL STUDENTS

International students should contact the Office of International Affairs for assistance regarding visa/immigration requirements: