Philadelphia University + Thomas Jefferson University

Pre-Matriculation Requirements for Accepted Students - Jefferson College of Pharmacy

Congratulations on your acceptance to Jefferson!

Please review the requirements and information listed below before you start your classes. Failure to complete the prerequisite requirements will result in denied access to Blackboard/Banner on the first day of class. If you have any questions about completing these requirements, please contact the Admissions Office at 215-503-8890.

Please use the following information as a checklist to keep track of your requirements as you complete them. We’ve arranged the following tasks by when they require completion in order to ensure you get everything completed on time.

You need to:

Watch this video for more information on the New Student Requirements for the students entering in Fall 2017.

CONFIRM YOUR ENROLLMENT

Due Date:  Listed on acceptance letter

To confirm your enrollment please follow the steps outlined below.

You will receive 2 emails from TJU.Admissions@jefferson.edu within 24 hours of your acceptance.  The first will contain your Banner ID and log-in instructions.  The second will be your PIN. 

  • Select the link:  Confirm Your Enrollment and follow the instructions
  • Part of confirming your enrollment is ensuring the University has the necessary information for you to receive Financial Aid, complete the pre-matriculation process and receive your campus key which is needed to access campus technology.  If you are missing this information, please click on the “Submit Your Missing Information” link and follow the instructions.
  • If you do not have a Social Security number, please contact the Admissions Office at tju.admissions@jefferson.edu or 215-503-8890.

UPDATE YOUR CONTACT INFORMATION

Due Date:  August 23, 2017

Per University policy, ALL students must update their HOME and LOCAL ADDRESSES, as well as EMERGENCY CONTACT information every semester for which they are registered.

To do so, log on to Banner Web and click on the Personal Information link.

SUBMIT MEDICAL RECORDS

Due Date: Submissions of Medical Records by July 1; Confirmation of "Compliance" by August 23, 2017

Before beginning the process to submit your medical records, please read the student cover letter from Dr. Ellen O’Connor, Medical Director of University Health Services.

Step 1. Pharmacy students MUST provide documentation to fulfill Category B.  Please note this used to be called Category B-1.    Requirements and the physical evaluation form for pharmacy students may be found here.

If this link fails, information may be found on the University Health Services (UHS) website.

If you are a current Jefferson Employee, you must visit UHS and update your records.

Questions may be addressed by phone to UHS at (215)955-6835 or by email to JeffUHS@jefferson.edu.

Step 2. ALL documents and information must be uploaded into Complio [a system powered by American DataBank (ADB)]. Directions for establishing an account are located on the University Health Services (UHS) website.

  • Please note that you MUST use your Jefferson email and all updates to your file must be uploaded into Complio.
  • ADB and UHS will review the forms, and students will receive correspondence regarding outstanding or insufficient requirements.
    It’s the student’s responsibility to verify that the forms have been reviewed and approved.
  • If the forms have been accepted and are considered complete, the ADB Complio System reads “School Approved.”
  • Jefferson College of Pharmacy students should submit all documents requested in Category B by July 1, 2017. This will allow UHS time to process and communicate next steps, allowing you time to complete this requirement by the first day of class.  Please note this used to be called Category B-1.  

Step 3. Status Updates – Students are responsible to routinely check for communication from Complio / UHS regarding compliance status. Completion is achieved when your status reads “COMPLIANT or School Approved.”

SUBMIT A CHILD ABUSE CLEARANCE

Due Date:  July 1

This requirement has a 1 year expiration and MUST be valid through May 2018. Therefore this requirement should not be started prior to May 1. 

Click here to access the Pennsylvania Child Abuse Clearance online application. Complete only the Child Abuse Clearance, not the PA State Police Criminal Record Check.

Completion of this requirement occurs when the report indicates “No Record Exists" and an official document is received by Thomas Jefferson University.  To submit your certificate, mail the original certificate to:

  • Thomas Jefferson University
    Office of Admissions
    130 South 9th Street
    Suite 100
    Philadelphia, PA 19107

It would be wise to make a copy prior to mailing.

You can also email the original PDF to TJU.Admissions@Jefferson.edu.  Please note that scanned or photo images will not fulfill this requirement.

Students are encouraged to retain the original copy of the certificate in a location they may readily access. Experiential training sites frequently ask for this verification when starting a rotation.  

SUBMIT A CRIMINAL BACKGROUND CHECK

Due Date:  July 1

Begin this process as soon as possible, but no earlier than January 1.

  • Criminal Background checks for Jefferson College of Pharmacy are completed via Certiphi.  You will receive an email from Certiphi with the appropriate link to complete the Criminal Background Check after your initial offer of acceptance from Jefferson College of Pharmacy.
  • Once completed, Certiphi will notify Jefferson College of Pharmacy with the results of your Criminal Background Check.
  • Students should save a copy of the report as a PDF and retain in a readily accessible location.  Experiential sites may request review of the report when starting a rotation.

 

SUBMIT PROOF OF HEALTH INSURANCE

Due Date:  August 1

 

PAY TUITION AND FEES

Due Date:  By first day of class

 

SUBMIT HIPAA & SAFETY TRAINING REQUIREMENTS

Due Date:  July 1

 

ATTEND ORIENTATION

Jefferson College of Pharmacy TJU Orientation is scheduled for July 11, 2017.

The event is scheduled to run from 8 a.m. to 4:30 p.m. and will occur on the Thomas Jefferson University Campus in the Hamilton Building, Connelly Auditorium. 

You’ll receive an Orientation packet approximately one month prior to your scheduled date.

Attendance is mandatory, so don’t forget to register!

ATTEND WELCOME DAY

Welcome Day is where you learn the policies, procedures, and standards of Jefferson College of Pharmacy program, is a required component to starting your education at Jefferson. 

WELCOME DAY will take place on August 21 & August 22, 2017.

The event requires full attendance and will take place on the Thomas Jefferson University campus. 

SUBMIT FINAL TRANSCRIPTS

Spring course transcripts are due June 1.

Summer course transcripts are due no later than 3 weeks after course completion.

At the completion of all outstanding prerequisites, have an official transcript mailed to:

Office of Admissions 
130 South 9th Street, Suite 100
Philadelphia, PA 19107